Houston Region SCCA Practice Events

Event Chair Responsibilities:

• Staff the sign up table between heats the one to two months prior to the practice, or until sold out.
• Secure a pre-approved course design.
• Make and distribute copies of the registration/worker assignment forms.
• Handle cancellations and wait lists.
• Cancel the event if attendance falls below break even.
• Arrive by 7:45 to set up the practice course, test run it, and secure approval from one of the two safety stewards.
• Have competitors mark the course with minimal marks so not to be confused with regional event marks.
• Make sure event starts on time.

Tech/Registration Chief Responsibilities:

• Must arrive by 7:45.
• Tech cars and helmets, direct waiver worker until event starts, check in drivers and guests, and pass out special wristbands to drivers.
• Conduct spot tech checks throughout the day.
• Arrange for worker check in throughout the day, make sure only paid drivers compete.

Set Up Chief Responsibilities:

• Organize set up activities.
  • Make arrangements for equipment to be on site.
  • Unload cones and set up boundary.
  • Cull out 200 ugly cones by 8:00 AM for course set up.
  • String rope along trees on side of entrance road.
  • Set up stop box and grid as laid out on map.
• Direct course & grid tear down effort.
• Help with worker check in throughout the day.

Safety Steward Responsibilities:

• Approve the course the day of the event. Confirm site is ready before event starts.
• Work out a schedule with each other such that one safety steward is always "on duty" and not driving or performing other duties, once the event starts.
• Conduct drivers meeting. Handle waiver duty once the event starts.
  • Safety Stewards may "cut in line" in order to get up to 10 runs in.

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